The people you most need to reach aren't in your staff directory
They are contractors on site for a week, stallholders at a market, volunteers, visiting crews and the venue next door. When something happens, these are exactly the people you need to reach, and exactly the people who were never onboarded into anything. A QR code on a poster fixes that: scan it, enter a name and a mobile number, and you're on the alert list.
Those sign-up pages can now look like yours. Brand templates put your logo, your accent colour, your organisation name, and your own consent wording on the page, in a light or dark theme, so the poster at the gate and the page it opens both belong to your event, not to us. Keep one template per venue or per campaign and attach it to each link as you create it.
We have also closed a long-standing gap in this flow. Alert recipients used to be fixed at the moment an alert went out, so the person who scanned the poster two minutes into an evacuation joined a list, heard nothing, and was invisible to the very incident they were standing in. That no longer happens. Join a targeted list during a live alert and you are enrolled, sent the same alert text as everyone else, and placed on the accountability roster with your own response link, automatically and within moments.
One QR code, printed once, now covers the whole story: routine updates on a normal day, and a lifeline on the worst one.
From the poster to the alert list
What a sign-up link does before, during, and after an incident.
- A poster and a two-field form
- One QR code takes people straight to your sign-up page
- Name and mobile number is the whole form
- No app to install, no account to create
- Your own brand
- Your logo, your accent colour, light or dark
- Your organisation name and your own headline
- Your consent wording and footer, because you are the data controller
- Reusable brand templates
- Keep one preset per venue, event, or campaign
- Attach a template to each sign-up link as you create it
- Unbranded links keep working exactly as before
- Straight onto your lists
- Each link enrols people onto the recipient lists you choose
- The same lists drive alerts and campaigns: build once, use everywhere
- Opt-out works the way people expect it to
- Mid-alert enrolment
- Signing up during a live alert is no longer too late
- Late joiners receive the same alert text everyone else received
- The first text follows enrolment within moments, automatically
- On the roster like everyone else
- Late joiners appear on the accountability roster immediately
- They get their own response link, map presence, and updates
- Your operators can see everyone caught up in the incident
Someone who signs up after an alert has gone out still receives that alert.
Enrolment is instant for one person and deliberate for a thousand
Automatically texting people during a live emergency is a feature that has to know its own limits. The common case, one person scanning a poster or an admin adding a single contractor, is instant, because during an evacuation it has to be. A bulk import mid-alert is a different act with a different failure mode, so past a threshold you set, whoot. stops enrolling and asks an operator to confirm instead. The wrong list picked in a hurry stays a near-miss, not a headline.
- Individual sign-ups are enrolled and texted instantly, so the common case stays fast
- Large bulk additions during a live alert pause for operator approval instead
- A mis-picked list can never become thousands of accidental emergency texts
- A per-workspace switch turns mid-alert enrolment off entirely if you prefer
- Sign-up pages carry your own consent text, because the audience is yours
- Every enrolment is logged, so the post-incident record stays complete